booking terms
&asanas and LakeShore Flow list what is included on the trip’s page. Travel expenses, insurance and optional add-ons are not included.
RESERVATION
To reserve your place you must submit a $650 nonrefundable deposit.
PAYMENTS
All prices are per/person in CAD. A $650 non-refundable deposit secures your spot on the retreat and goes towards the final balance of the retreat cost. After submitting your deposit, you will receive an email with more trip details, and steps for paying the remainder of your balance. balance is due by july 1, 2025.
CANCELLATION POLICY & DEPOSITS
If you wish to cancel your trip you must notify &asanas and LakeShore Flow in writing at retreats@andasanas.com. Once we’ve received your notice, cancellation will take effect subject to the following:
If cancellation takes place within 7 days of booking, 100% of your payment is refundable including the deposit, unless cancellation request is after july 1, 2025, as no refunds are available after this date.
If cancellation takes place before the july 1, 2025 deadline for balances due, any payments made will be refunded, minus your deposit (unless within 7 days of booking).
If cancellation takes place after july 1, 2025, all payments will be forfeited and no refunds will be given.
However, in the case of extenuating circumstances, we can refund up to 75% of the balance up to the start date of the retreat.
If you do not submit full payment by july 1, 2025 and do not cancel your registration or respond to our communication, &asanas and LakeShore Flow retain the right to charge the remaining balance due to the credit card provided and your reservation will be forfeited. You will be notified by email if payment isn’t made by july 1, 2025 and you will have the opportunity to pay within 3 days of notice.
Any amount forfeited, which has not then been paid to &asanas and LakeShore Flow by you, will be recovered from you by &asanas and LakeShore Flow as a debt due and payable.
TRIP CHANGES
&asanas and LakeShore Flow reserve the right to make any changes deemed necessary by our team, trip leaders, or partners. In the event that we need to make a last minute change to the venue, vendors, trip leader, the itinerary, or any aspect of the trip due to unforeseen circumstances (natural disaster, illness, civil unrest, death, closure or any other unforeseen circumstance) we will offer the following to our guests that do not want to attend based on changes:
Transfer trip participant deposit to a future retreat. All other payments will be forfeited and &asanas and LakeShore Flow will not be liable for refunding or reimbursing any amount beyond the transfer of the deposit.
If the changes result in the retreat having to be cancelled altogether, entire payment made by the trip participant will be refunded to the original method of payment.
CANCELLATIONS
&asanas and LakeShore Flow guarantee that all scheduled trip departures booked and secured with a valid deposit will depart as indicated on the applicable confirmation, subject to reasonable itinerary changes as described in these Terms or good faith health and safety concerns. This guarantee is not applicable in the case of Force Majeure (natural disasters including global pandemic, weather conditions, or any forces out of &asanas and LakeShore Flow’s control)
If a trip is cancelled by &asanas and LakeShore Flow before the date of departure for reasons other than Force Majeure and the cancellation is not caused by your fault or negligence, you will have the choice to transfer credit to another trip or receive a full refund. &asanas and LakeShore Flow are not responsible for any expenses or damages incurred as a result of trip cancellation including preparation costs, bus/train tickets, travel documents or other expenses.
ACKNOWLEDGEMENT OF RISKS
Acknowledgment of Risks – Assumption of Responsibility
Although &asanas and LakeShore Flow have taken reasonable steps to ensure safety, I acknowledge that this activity has risks, including certain risks which cannot be eliminated without destroying the unique character of this activity. The same elements that contribute to the unique character of this activity can cause loss or damage to the Participant including accidental injury, illness or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. The following describes some, but not all, of those risks:
Activities vary from trip to trip and may include but are not limited to: yoga, hiking, backpacking, paddle-boarding, kayaking, swimming and bicycling on trails and roads with a wide range of surface conditions and traffic volume.
Throughout the trip, participants are responsible for their own safety.
I (the trip participant) acknowledge and understand that this and all retreats include risks of injury or death to participants. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks.
I (the trip participant) assume and accept full responsibility for any injury, death, loss of personal property and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.
WAIVER
Release and Waiver of Liability
DECLARATION OF HEALTH
By accepting this Tour Participant Agreement I, the trip participant, represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in the yoga program or other physical or cultural activities offered on &asanas and LakeShore Flow retreats. I fully understand that my participation in the yoga program or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.
PERSONAL RELEASE
By agreeing to the terms outlined here and elsewhere on the &asanas website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a &asanas and LakeShore Flow retreat, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release &asanas and LakeShore Flow including its owners, directors, contractors, guides, vendors, and partners from liability for personal injury, illness, emotional damage, incurred travel expenses, or property damage I may incur as a result of participation in this trip.
For the benefit of everyone on your trip, &asanas and LakeShore Flow reserve the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the trip. &asanas and LakeShore Flow will carry no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant that is not included on the trip itinerary.
PHOTOGRAPHY AND IMAGE RELEASE
You acknowledge that on your trip there may be a photographer or videographer (collectively, “Photographer”). The Photographer will own the rights to the images, photos, and videos that he or she takes or creates during Your trip (“Content”). You acknowledge that because the Photographer will own the rights to all Content, You cannot sell any Content or otherwise use it commercially. You can use Content for personal use only. If you display Content in a public form, including but not limited to a website, You must credit the Photographer by including his or her name and a notation that the Content is owned and copyrighted by the Photographer.
You hereby grant &asanas and LakeShore Flow and its agents, suppliers, vendors, and similar third-parties, including Photographers, a worldwide, royalty-free, perpetual license to use, re-use, distribute, display, create derivative works of, and reproduce any images, photos, or videos that you provide to &asanas and LakeShore Flow (whether directly or through a photo sharing service) (collectively, “Your Images”) in any medium, including but not limited to print, electronic media, or Internet, free of charge and without Your right to inspection, for any purpose, including to promote and publicize &asanas and LakeShore Flow's travel products and services worldwide.
You also acknowledge and agree that &asanas and LakeShore Flow or other parties, including but not limited to the Photographer and other participants in Your Trip, may during Your Trip take or create images, photos, and videos in any format that contain or feature You. These images may contain Your name, likeness, identity, photographic image, videographic image or oral or recorded statements. You agree that &asanas and LakeShore Flow may use these materials for any purpose, including to promote and publicize &asanas LakeShore Flow's travel products and services, and hereby grant &asanas and LakeShore Flow's a perpetual, royalty-free, worldwide, irrevocable license to use such images without Your prior inspection.
By submitting your deposit and registering for this retreat you are acknowledging that you have read and agreed to the booking terms and conditions.